<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 03/10/25</p> <p>Applications Due03/20/25</p> <p>Vacancy ID182395</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPYes</p> <p>AgencyGeneral Services, Office of</p> <p>TitleAdministrative Assistant 1 (NY HELPS) - VID 182395</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary Grade11</p> <p>Bargaining UnitASU - Administrative Services Unit (CSEA)</p> <p>Salary RangeFrom $39215 to $56743 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Contingent Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 30%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 8 AM</p> <p>To 4 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address 93 Broadway</p> <p>City Menands</p> <p>StateNY</p> <p>Zip Code12204</p> <p>Duties Description • Receive, screen assist and direct callers.</p> <ul> <li>Schedule appointments and meetings. </li><li>Respond to routine phone and email inquiries from customers without direction. </li><li>Maintain files, correspondence, documents, records and materials. </li><li>Perform routine office support activities (ie: scanning, photocopying). </li><li>Order and distribute supplies. </li><li>Monitor, track and maintain USDA Foods entitlement usage in the USDA DoD Fresh Program and USDA Pilot Project. </li><li>Process Monthly Performance Records for USDA Direct Diversion Program. </li><li>Monitor, Track and maintain usage of USDA Special Milk Claims. </li><li>Responsible for monitoring the shared mailbox. </li><li>Proficiently use Microsoft Office Suite and various program specific applications. </li><li>Perform the full range of supervisory responsibilities. </li><li>Perform other duties as assigned. </li><li>Travel may be required (approximately 30%). </li></ul> <p>Minimum Qualifications Minimum Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:</p> <p>This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience, certification, and education.</p> <p>Required Experience: Experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.</p> <p>Administrative Assistant level requirements:</p> <ul> <li>Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience. </li><li>Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience. </li><li>Administrative Assistant 1, SG-11: Two years of required experience OR IAAP Certified Administrative Professional OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. </li></ul> <p>Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.</p> <p>Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.</p> <p>For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.</p> <ul> <li>There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period. </li></ul> <p>At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources/SP</p> <p>Telephone 518-473-5282</p> <p>Fax 518-486-1631</p> <p>Email Address HRresumes@ogs.ny.gov</p> <p>Address</p> <p>Street NYS Office of General Services, HRM</p> <p>31st Floor Corning Tower, Empire State Plaza</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12242</p> <p>Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.</p>