<p>Job Title Accounting Support Specialist Applications Accepted From Public: Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants</p> <p>PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.</p> <p>Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.</p> <p>We seek candidates with a commitment to working effectively with students, faculty and staff from diverse background.</p> <p>This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166652S Job Description</p> <p>Supports the organization's accounting functions. Maintains up-to-date and accurate records of daily transactions, accounts receivable, accounts payable, inventories, payroll, and various other records.</p> <p>Job Responsibilities</p> <ul> <li>Guides and assists customers with highly complex questions, paperwork, and requirements, as they relate to financial and business activities such as billing, financial aid, payment deadlines, tuition rates, tax forms, refunds, or student receivables. Advises lower level employees on complex customer inquiries, requiring advanced knowledge of department policies. </li><li>Often directs work, trains, and/or supervises student employees. </li><li>Ensures requisitions are processed in a timely manner and are properly recorded. Obtains necessary documentation for customers related to contracts. </li><li>Provides complex financial support to departments and areas within the University. </li><li>Ensures financial aid applications are received and processed correctly. Researches and resolves any issues with applications. </li><li>Processes financial aid award adjustments and determines loan eligibility and award amounts. Communicates with students regarding student loan issues, eligibility requirements, and award amounts. </li><li>Posts and removes charges on accounts as necessary. Places holds on student accounts for delinquent loans and payments. Prepares and distributes invoices and all other account documentation. Reviews work of other employees. </li><li>Compiles, analyzes, and reconciles accounts related to loan and grant programs to ensure compliance with state and federal regulations. </li><li>Records and tracks expenses and revenue for department or area. </li></ul> <p>Department Specific Job Summary</p> <p>With minimal supervision, provides coordination and management of business policies and programs in order to effectively manage University resources (employees, finances, systems, and facilities). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. May supervise or oversee the work of other administrative support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Coordinates complex processes and initiatives. Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. Serves as the backup for Associate Records Management Administrative Specialist. Will assist and support other duties as assigned, for example, running reports and doing research for Culinary Services. Supports the organization's accounting functions. Maintains up-to-date and accurate records of daily transactions, accounts receivable, accounts payable, inventories, payroll, and various records.</p> <p>Department Specific Job Responsibilities</p> <ul> <li>Assist with price checking vendors for accurate charges. Review vendor contract prices against invoices. </li><li>Provide backup to the PSS food buying utilizing the Food Pro system. </li><li>Handles all daily processing and troubleshooting associated with bill-pay and vendor account reconciliation within Auxiliaries. Works closely with departmental end-users, outside, vendors, and Accounts Payable staff to resolve invoicing and with minimal oversight from direct supervisors. Performs a variety of other administrative tasks in support of the Purchasing Team within Axillaries Support Services. </li><li>Utilizes department and/or University policies, practices, and procedures to answer questions and resolve problems and issues. </li><li>Serves as the backup for the Associate Records Management Admin Specialist </li><li>Resolve complex and unique problems that require an ability to interpret established policies and procedures. </li><li>Will assist and support other duties as assigned, for example, running reports and doing research for Culinary Services. </li><li></li></ul> <p>Payment Processing & Account Reconciliation</p> <ul> <li>Responsible for the accurate payment of over 20,000 invoices per year for Culinary Services through the Food Pro system. This includes matching payment postings to invoice copies to ensure accurate payment. Yearly payment totals are in excess of $13,000,000. </li><li>Submits invoices and approves payments for 100+ Service Agreement and Blanket Pos in Bobcat Buy. </li><li>Monitors statements and vendor accounts for 100+ suppliers to ensure that payments have not been missed. Works closely with departmental personnel and outside vendors to resolve unpaid balances. Investigates (sometimes complex) account discrepancies and provides accurate payment information to vendors. Ensure that all accounts are up-to-date prior to the end of the fiscal year. </li></ul> <p>Supervise Student Staff</p> <ul> <li>Supervises 2-3 student employees who perform a variety of tasks in support of Auxiliaries Purchasing Team. </li></ul> <p>Other Administrative Duties</p> <ul> <li>Supports the division of Student Affairs (DOSA) Strategic Plan and the president's Dynamic Strategy </li><li>Make positive contributions to a collegial environment where all staff feel supported </li><li>Supports services and activities related to student development and well-being to increase retention rates, academic progress and graduation rates. </li><li>Support OHIO and regional partners to enhance the University's national position as a leader in sustainability </li></ul> <p>Minimum Qualifications</p> <p>Knowledge of standard finance and business policies, procedures, services, tools, and/or equipment in a field of specialization typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable.</p> <p>Specific knowledge, certifications, and licensure will apply at the position level.</p> <p>Preferred Qualifications</p> <p>Associate's degree, vocational, or technical school degree in Basic Accounting</p> <p>Department Culinary Services Pay Rate</p> <p>The starting salary range begins at $14.65 and up to $18.68 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.</p> <p>Job Open Date 03/07/2025 Posting Close Date</p> <p>03/27/2025</p> <p>Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President for Student Affairs Work Schedule</p> <p>Generally, Monday-Friday 8am-5pm. Some weekend or evening work may be required throughout the year.</p> <p>Campus Athens Expected hours worked per week 40 Expected duration of assignment Permanent Applicants may contact this person if they have questions about this position. Jason Shroer (schroer@ohio.edu) Non-Discrimination Statement</p> <p>Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.</p> <p>Job Information</p> <p>Employment Type full-time regular Job Family/Subfamily Finance and Business-Accounting Support Career Track & Level TAS 3 Pay Grade AF3200 |13|</p> <p>Clery Act Annual Safety and Fire Report</p> <p>Clery Act Statistics</p> <p>To view the Clery Act Annual Safety and Fire Report Click Here!</p>