<p>Applications to be submitted by March 24, 2025 Compensation Grade: P13 Compensation Details: Minimum: $48,515.00 - Maximum: $48,515.00 Annually Department (OPH) Office of Public Health Job Description: Responsibilities The Administrative Aide will join the newly established Community Engagement and Outreach Unit, within the Division of Public Health Infrastructure. The Administrative Aide will provide administrative support to Unit directors and staff. Responsibilities will include handling and coordinating calendars, coordinating schedules and processing travel; assisting with Executive Deputy Clearance (EDCs) requests, Internet/Publication Request Forms (IPR's), assisting to create, review, and edit formal correspondence/documents and connecting to Web-Based Video Conferencing platforms. The Administrative Aide will engage with vendors including but not limited to Zoom, SurveyMonkey, handle purchase orders, organize SharePoint for the program, and perform other related duties as assigned. Minimum Qualifications Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience. Preferred Qualifications Three years of general office, secretarial, or administrative experience in a community based, government or public health setting; At least two years of experience managing multiple assignments simultaneously; Experience maintaining tracking and or project management software and systems; Experience using Microsoft Outlook, Teams, SharePoint, Webex, Zoom, and Momentive Software Applications; (SurveyMonkey, Apply) Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date; Demonstrated strong interpersonal and communication skills, as well as experience working with a diverse group of people; Experience assisting to resolve day-to-day operational problems. Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel, up to 25% of the time, will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. This position may require occasional work on weekends, after-hours, and holidays. HRI participates in the E-Verify Program. HRI embraces diversity, equity, and inclusion in our workforce. This is reflected in our affirmative action equal employment opportunity policy. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www.healthresearch.org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI embraces diversity, equity, and inclusion in our workforce in order to make HRI a welcoming environment and to best serve the needs of the various public health and research programs throughout New York State. We warmly invite you to apply to any open position(s) that interest you. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch.org or (518) 431-1200.</p>