<p>JOB SUMMARY - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.</p> <p>This position supports the entire in-house legal team within the company, with departments that include Corporate Counsel, Compliance, International Legal, and Intellectual Property. The position is responsible for managing administrative duties/tasks, legal support, project management and other activities for the legal team that may arise during the course of business.</p> <p>Essential Duties and Responsibilities</p> <ul> <li>Administrative support includes document preparation, processing and management of departmental invoices, organizing and maintaining corporate records, docket management, and other requests to support the company's lawyers day-to-day legal operations. </li><li>Maintain and update a legal contract database. </li><li>Organizing and maintaining electric and physical legal files, ensuring proper document control and version control. </li><li>Maintain documentation, files, and other legal databases regarding distribution and commercial relationships, and various intellectual property matters. </li><li>Responsible for all departmental monthly accruals, coding invoices, and processing invoices through legal tracker and finance. </li><li>Assist with maintaining fiscal year budget trackers that map actual legal fees compared to approved budgets. </li><li>Interact with outside counsel on invoice and budget related matters. </li><li>Liaise with other departments within the company when managing legal matters (e.g., finance, HR, marketing, R&D, regulatory), </li><li>Assist with coordination and planning of meetings. </li><li>Follow established procedures and assist in a variety of assigned legal projects. </li><li>May perform other duties as assigned </li></ul> <p>Education and Experience</p> <ul> <li>Associate Level of Degree in the Business, Legal, or other related field of study </li><li>2 years of demonstrated experience in a related position </li><li>Notary public preferred </li></ul> <p>Skills/Knowledge</p> <ul> <li>Experience in the following computer software applications: Microsoft Office, Thomson Reuters Legal Tracker, Oracle. </li><li>Self-starter able to work well within the team environment. </li><li>Ability to work well under pressure in a fast paced, demanding environment. </li><li>Ability to act independently and handle multiple priorities. </li><li>Exceptional interpersonal skills. </li><li>Strong organizational skills. </li><li>Strong communication skills (written and verbal). </li><li>Ability to effectively communicate both internally and externally. </li><li>Ability to read and interpret documents such as safety rules, operating and maintenance, instructions, and procedure manuals. Ability to write routine reports and correspondence. </li></ul>