<p>Job Description:</p> <p>Title: Program Assistant - Adult Learning Center</p> <p>Unit: Part-Time Non-Unit Support Staff</p> <p>Department: Adult Learning Center</p> <p>Reports to: Director of Adult Learning Center</p> <p>Date: December 17, 2024</p> <p>General Summary:</p> <p>The Program Assistant provides administrative office management at the Bedford Campus for the diverse community of students, faculty, and staff of the Adult Learning Center and Links Program, which are funded by grants from the Department of Elementary and Secondary Education (DESE).</p> <p>Duties and Responsibilities:</p> <ul> <li>Provide office management for the administrative staff and instructors of the Adult Learning Center and Links Program </li><li>Greet and interact appropriately and professionally with staff, students, all members of the College community, and visitors </li><li>Maintain confidentiality of all staff and student information </li><li>Use the College's Banner Finance Management System for ordering, tracking, and reconciling budgets </li><li>Research purchase requests for the administrative staff and instructors </li><li>Create and submit purchase orders in Banner, contact vendors to place orders, track delivery of purchases, reconcile discrepancies, and submit invoices to accounts payable </li><li>Create and maintain spreadsheets using Microsoft Excel to compare and reconcile line items from the grant's budgets with Banner object codes </li><li>Prepare and submit travel reimbursement forms for the staff </li><li>Use College's Argos Reporting system to track student and class information </li><li>Register all ALC students with the college and submit to Enrollment for "A" numbers </li><li>Prepare and submit all Add to Course Masters forms to Enrollment </li><li>Schedule venues for classes, meetings, and presentations using 25 Live Pro </li><li>Use social media to update program's Facebook page and assist with updating the program's MCC webpage </li><li>Update the departmental SharePoint sites </li><li>Assist program Coordinators with registration sessions as needed </li><li>Duplicate materials for instructors and the professional staff </li><li>Organize student materials per instructor requests </li><li>Maintain inventory of office supply and instructional materials </li><li>Provide assistance to the staff in problem-solving computer and office machine issues </li><li>Coordinate repairs and maintenance with Facilities and Information Technology departments </li><li>Perform other related duties as needed </li></ul> <p>Requirements:</p> <ul> <li>Associate's degree, or an equivalent combination of education and experience. </li><li>Work experience in office administration including proficiency in Microsoft Word, Excel, and standard financial record-keeping/accounting practices </li><li>Strong interpersonal skills, organizational skills, and attention to detail </li><li>Strong written and oral communication skills </li><li>Ability to operate and troubleshoot standard office equipment </li><li>Familiarity with social media and websites </li><li>Experience with equity-minded work and/or understanding of individuals of diverse identities such as race, ethnicity, socioeconomic level, sexual orientation, veterans, and individuals with different academic preparation levels and varying physical and learning abilities. </li></ul> <p>Preferred Qualifications:</p> <ul> <li>Bachelor's degree </li><li>Banner and Argos experience </li><li>Bilingual skills a plus </li></ul> <p>Additional Information:</p> <p>Salary Range: $20.028 per hour in accordance with the College's Part-Time Wage Schedule</p> <p>Location: Bedford campus with occasional travel to Lowell as needed</p> <p>Hours: 15 hours per week, scheduled on Tuesday, Wednesday, Thursdays. Schedule to be determined upon hire.</p> <p>Expected Start Date: January 2025</p> <p>Application Deadline: This position will remain open until filled</p> <p>Application Instructions:</p> <p>All applicants must apply online by submitting:</p> <ul> <li>Cover Letter </li><li>Resume </li><li>Names and contact information for three (3) professional references </li></ul> <p>Pre-Employment Requirements:</p> <p>The College will not sponsor applicants for work visas.</p> <p>All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.</p> <p>Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at careers@middlesex.mass.edu.</p> <p>Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3549 or careers@middlesex.mass.edu.</p>