<p>POSITION SUMMARY:</p> <p>Ensure timely and accurate recording of invoices and other expenses using the systems and tools available. Collaborate with internal departments to ensure vendors are paid according to agreed upon terms. Maintain communication with internal teammates and vendors as needed.</p> <p>DUTIES AND RESPONSIBILITIES:</p> <p>PROCESS & PROCEDURE</p> <ul> <li>Enter and maintain invoice data in the general ledger system </li><li>Process approved invoices to ensure payment terms are met to avoid late fees </li><li>Ensure financial procedures and controls related to invoices and vendors are followed and take appropriate action if inconsistencies are discovered </li><li>Collaborate with treasurer to ensure vendor payments are completed </li><li>Set up new vendors in the general ledger system </li><li>Maintain appropriate documentation related to accounts payable </li><li>Maintain ongoing and effective communication with invoice approvers to ensure timely and accurate payment to vendors </li><li>Serve as a subject matter expert for accounts payable in the general ledger system </li><li>Report discrepancies or problems as they arise </li></ul> <p>VENDOR COMMUNICATION</p> <ul> <li>Establish and maintain communication with vendor accounts receivable and/or credit departments to effectively resolve payment issues </li><li>Work with vendors to streamline processes and minimize discrepancies </li></ul> <p>MONTH END REPORTING</p> <ul> <li>Prepare ad hoc reports as needed </li><li>Assist journal entry preparation upon request </li></ul> <p>MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS:</p> <ul> <li>Associate degree in accounting or related field or equivalent business experience </li><li>Prior experience in accounting or accounts payable preferred </li><li>Knowledge of relevant tax regulations preferred (e.g., sales tax, VAT) </li><li>Able to work cross-functionally with excellent attention to detail and follow through </li><li>Solid interpersonal relationship skills </li><li>Strong oral and written communication skills; able to communicate effectively across all levels of the organization </li><li>Proven ability to work collaboratively in a matrix environment </li><li>Solid organizational and planning skills </li><li>Proficient with Microsoft Office Suite of programs </li><li>Experience with Oracle NetSuite preferred </li></ul> <p>ESSENTIAL FUNCTIONS & WORK REQUIREMENTS</p> <ul> <li>Ability to effectively communicate at all levels within the organization through written and two-way verbal communication </li><li>Able to read and write at a high school graduate level </li><li>Able to lift 10 to 20 pounds </li><li>Able to sit or stand for extended periods of time </li><li>Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.) </li><li>Able to work normal and/or extended (evenings, nights and weekends) office hours to meet established deadlines </li><li>Able to travel independently to support Company objectives and personal development </li></ul> <p>These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.</p>