<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 02/25/25</p> <p>Applications Due03/31/25</p> <p>Vacancy ID181572</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPNo</p> <p>AgencySenate, NYS</p> <p>TitleAdministrative Assistants</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary GradeNS</p> <p>Bargaining UnitM/C - Managerial/Confidential (Unrepresented)</p> <p>Salary RangeFrom $40000 to $50000 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Permanent</p> <p>Jurisdictional Class Unclassified Service</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 35</p> <p>Workday</p> <p>From 9 AM</p> <p>To 5 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address State Street and Washington Ave</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12224</p> <p>Duties Description The duties and responsibilities include, but are not limited to the following:</p> <ul> <li>Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary </li><li>Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions </li><li>Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations </li><li>Order and replenish office supplies </li><li>Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment </li><li>Log in all incoming and outgoing mail and incoming telephone calls </li></ul> <p>Minimum Qualifications The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.</p> <p>Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.</p> <p>Additionally, the ideal candidate will possess the following competencies:</p> <ul> <li>Professional and customer-focused attitude/approach </li><li>Exemplary organizational skills and a focus on detail </li><li>Ability to assimilate new information readily </li><li>Strong interpersonal and verbal communication skills </li><li>Ability to manage and prioritize multiple, time-sensitive tasks simultaneously </li></ul> <p>Minimum requirements include:</p> <ul> <li>1 year of scheduling experience </li><li>1 year of administrative support experience </li><li>Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar </li><li>Valid driver's license </li><li>High school degree or equivalent </li></ul> <p>Additional Comments Salary range is $40,000 to $50,000, commensurate with experience.</p> <p>Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.</p> <p>This recruitment will remain open until filled.</p> <p>Benefits:</p> <ul> <li>Dental insurance </li><li>Employee assistance program </li><li>Flexible spending account </li><li>Health insurance </li><li>Life insurance </li><li>Paid time off </li><li>Parental leave </li><li>Retirement plan </li><li>Tuition reimbursement </li><li>Vision insurance </li><li>Wellness Program </li></ul> <p>The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Hiring Coordinator</p> <p>Telephone n/a</p> <p>Fax n/a</p> <p>Email Address jobs@nysenate.gov</p> <p>Address</p> <p>Street State Street and Washington Ave</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12210</p> <p>Notes on ApplyingInterested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.</p>