<p>Duties</p> <p>DUTIES</p> <ol> <li> <p>Operates office equipment such as fax machines, copiers, etc.</p> </li><li> <p>Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate</p> </li></ol> <p>individuals. Responds to emails and voice messages within 1 business day unless absent from work.</p> <ol start="3"> <li> <p>Responsible for keeping district accounting records.</p> </li><li> <p>Checks districts bank account and ISBE F.R.I.S. account daily.</p> </li><li> <p>Sorts mail for distribution to the appropriate building.</p> </li><li> <p>Assists with administering grants with budget preparation and timely spending of all grant monies</p> </li></ol> <p>including handling all expenditure reporting.</p> <ol start="7"> <li> <p>Assists auditors during the annual district audit.</p> </li><li> <p>Assists with obtaining information to prepare annual financial report for publication in newspaper each</p> </li></ol> <p>November.</p> <ol start="9"> <li> <p>Assists with obtaining information for preparation of the annual budget.</p> </li><li> <p>Reviews board bills and budget with superintendent monthly or more as directed.</p> </li><li> <p>Completes other financial information and reports to the Superintendent for the preparation of the</p> </li></ol> <p>Transportation Report, Special Education Report, and Food Service Report. All reports should be filed</p> <p>with the appropriate agency before their due dates.</p> <ol start="12"> <li>Responsible for keeping all district payroll records, calculates time cards and sheets, prepares payroll, </li></ol> <p>prints checks, sorts, stamps, and distributes to employees. Responsible for financial rollover and setting</p> <p>up new fiscal years on TeacherEase annually.</p> <ol start="13"> <li> <p>Acts as the employee benefits coordinator.</p> </li><li> <p>Responsible for timely accurate payment of payroll taxes.</p> </li><li> <p>Responsible for timely and accurate payments of TRS and IMRF for employees.</p> </li><li> <p>Prepares the Annual TRS Report of Earnings</p> </li><li> <p>Prepares 941 quarterly reports.</p> </li><li> <p>Prepares IDES monthly and quarterly reports.</p> </li><li> <p>Prepares W-2's at the end of the year.</p> </li><li> <p>Responsible for the preparation and payment of current monthly bills for the District.</p> </li><li> <p>Greets visitors, students/staff and callers, handles their inquiries, and directs them to the appropriate</p> </li></ol> <p>persons according to their needs.</p> <ol start="22"> <li>Sets up and maintains paper and electronic filing systems for records, scheduling, correspondence, and </li></ol> <p>other material.</p> <ol start="23"> <li> <p>Works with retiring employees to prepare and file all required forms.</p> </li><li> <p>Responsible for keeping records of employees' leave of absences and keeps records of all over time and</p> </li></ol> <p>extra help in district.</p> <ol start="25"> <li> <p>Responsible for acting as the district's HIPAA compliance officer.</p> </li><li> <p>Maintains documentation relating to the district's health insurance policy.</p> </li><li> <p>Completes forms in accordance with school district procedures.</p> </li><li> <p>Coordinates the district property insurance claims and the district health insurance plan.</p> </li><li> <p>As Bookkeeper, employee must be bonded and has ultimate responsibility for funds. Responsible to</p> </li></ol> <p>keep notary certification up to date and notarize for the district.</p> <ol start="30"> <li> <p>Receives and deposits all state and federal monies.</p> </li><li> <p>Receives and deposits all tax monies.</p> </li><li> <p>Prepares financial bank reconciliation for the board each month.</p> </li><li> <p>Performs basic payroll and accounting type tasks as required, including gathering and depositing funds.</p> </li><li> <p>Responsible for maintaining locked confidential personnel files on all certificated and non-certificated</p> </li></ol> <p>employees.</p> <ol start="35"> <li>Obtains, gathers, and organizes pertinent data as needed for Board meeting agendas & related </li></ol> <p>documents.</p> <ol start="36"> <li>Assists in preparing board packet for Board meetings and post agenda's and minutes on website on time </li></ol> <p>according to open meeting act.</p> <ol start="37"> <li>Acts as Recording Secretary to the Board of Education and attend Board meetings, records minutes, and </li></ol> <p>assists in proper signing of documents.</p> <ol start="38"> <li>May be required to perform other tasks as assigned by the Superintendent or the Board of Education. </li></ol> <p>QUALIFICATIONS</p> <ol> <li>High School Diploma or equivalent required; Associates Degree in Accounting/Data Processing </li></ol> <p>Preferred.</p> <ol start="2"> <li> <p>A minimum of 2-5 years experience in an accounting, bookkeeping, or related position.</p> </li><li> <p>Knowledge of Microsoft Office and Google programs including but not limited to Word, Excel, Access,</p> </li></ol> <p>Powerpoint, Google Sheets, Google Docs, Google forms, Google slide, etc.</p> <ol start="4"> <li> <p>Knowledge of a school payroll and accounting system.</p> </li><li> <p>Ability to lift and carry up to 20 lbs.</p> </li><li> <p>Ability to push/pull up to 10 lbs.</p> </li><li> <p>Ability to communicate to students, parents and staff in an acceptable/courteous manner.</p> </li><li> <p>Must have excellent oral and written communication skills to work with teachers, education support</p> </li></ol> <p>personnel, building administrators and the general public.</p> <ol start="9"> <li> <p>Enforce school regulations and policies in a professional manner.</p> </li><li> <p>Ability to maintain good working relationships with fellow employees and pupils.</p> </li></ol> <p>SCHEDULING</p> <p>The work hours for this position are from 8:00 to 4:00 for 260 days. The schedule is subject to change with</p> <p>district demands and approval from superintendent.</p> <p>Qualifications</p> <p>QUALIFICATIONS</p> <ol> <li>High School Diploma or equivalent required; Associates Degree in Accounting/Data Processing </li></ol> <p>Preferred.</p> <ol start="2"> <li> <p>A minimum of 2-5 years experience in an accounting, bookkeeping, or related position.</p> </li><li> <p>Knowledge of Microsoft Office and Google programs including but not limited to Word, Excel, Access,</p> </li></ol> <p>Powerpoint, Google Sheets, Google Docs, Google forms, Google slide, etc.</p> <ol start="4"> <li> <p>Knowledge of a school payroll and accounting system.</p> </li><li> <p>Ability to lift and carry up to 20 lbs.</p> </li><li> <p>Ability to push/pull up to 10 lbs.</p> </li><li> <p>Ability to communicate to students, parents and staff in an acceptable/courteous manner.</p> </li><li> <p>Must have excellent oral and written communication skills to work with teachers, education support</p> </li></ol> <p>personnel, building administrators and the general public.</p> <ol start="9"> <li> <p>Enforce school regulations and policies in a professional manner.</p> </li><li> <p>Ability to maintain good working relationships with fellow employees and pupils.</p> </li></ol> <p>Salary/Benefits</p> <p>Donovan CUSD #3 offers a highly competitive salary and benefits package. The Salary range is</p> <p>$22.59 to $27.79 depending on degrees and previous bookkeeping experience.</p> <p>This is an IMRF retirement position. Benefits of paid holiday, paid personal day, paid sick day, and</p> <p>paid bereavement pay. Full board policies and benefits can be found on our website at</p> <p>https://www.donovanschools.org/.</p> <p>Additional Notes</p> <p>Application Deadline: Open Until Filled</p> <p>How to Apply</p> <p>Please submit a cover letter and resume to jordana@donovanschools.org.</p> <p>Email Address</p> <p>jordana@donovanschools.org</p> <p>School District</p> <p>https://www.donovanschools.org/</p> <p>ILearn Link</p> <p>ILearn</p> <p>Report Card Link</p> <p>Illinois Report Card</p> <p>Job Posting Date</p> <p>2/10/2025</p> <p>Start Date</p> <p>N/A</p>