<p>Site: The General Hospital Corporation</p> <p>At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.</p> <p>At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.</p> <p>Job Summary</p> <p>The Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute and the Rheumatology & Allergy Clinical Epidemiology Research Center ( RACER) within the Division of Rheumatology, Allergy and Immunology (DRAI) and the Mongan Institute and the Division of Gastroenterology at Massachusetts General Hospital, seeks a Staff Assistant III to join our dynamic and growing research team.</p> <p>The mission of the CTEU is to advance epidemiologic investigation for the translation of discoveries into effective clinical interventions. The CTEU utilizes, develops, and optimizes cutting edge epidemiologic methods to discover and characterize determinants of human health, develop novel preventive and therapeutic interventions, and elucidate molecular biomarkers for the development of precision medicine strategies. Approaches include the analysis of traditional epidemiologic exposures, as well as novel genetic, biochemical, metabolomic, proteomic, and microbial biomarkers.</p> <p>RACER is comprised of Harvard Medical School Research Faculty who direct a large portfolio of research funded by foundations, industry, the National Institutes of Health and the Agency for Healthcare Research and Quality. RACER uses methods of clinical epidemiology, qualitative and survey research, implementation science, informatics, economics, and computer simulation modeling. Specific studies include large observational database research and research that includes enrollment of patients into cohort and clinical trial studies. Primary conditions studied include rheumatologic diseases, drug allergy, vaccine allergy, and immunodeficiencies.</p> <p>Reporting to the Chief of the CTEU and RACER Director, the Staff Assistant III is responsible for setting the administrative direction for all aspects of the operations of the Center. A broad understanding of NIH, MGH, HMS, and sponsor policies is required in addition to a high degree of initiative and independent judgment. The Staff Assistant III will collaborate closely with departmental leadership, principal investigators, research staff, and other stakeholders to continually assess and direct a wide range of matters.</p> <p>Qualifications</p> <p>Responsibilities:</p> <p>The Staff Assistant III is responsible for the human resources management, program development & implementation for Unit Chief and Director's apidly growing research programs. This position requires strong leadership skills, personal initiative, and the ability to work with others. The incumbent will need to work with research, clinical, and administrative staff and requires an understanding of both research and, at a high level, healthcare operations. The candidate must be professional, highly motivated, and resourceful, with a strong attention to detail, and be able to organize, prioritize, and delegate when necessary.</p> <p>Human Resources Management and Center Operations</p> <ul> <li>Coordinates logistics for meetings/conference events and prepares communication materials. </li><li>Coordinates the on-boarding and credentialing process for new faculty, fellows, center staff, and non-employee collaborators and graduate students. </li><li>Coordinates the completion of the faculty annual career conferences, annual faculty re-appointment process, and petitions for promotion, working closely with the MGH DOM faculty services office. </li><li>Assists in maintaining medical school curriculum vitae materials for the Chief and Director </li><li>Maintains accurate records of staff space assignments, scheduling and attendance, and coordinates with center faculty for placement of new staff hires, interns, and students. </li><li>Coordinates with the Mongan institute office for the preparation and submission of J-1 and H1B petitions for faculty and staff requiring visa support. Monitors current employees for compliance with visa requirements and submits updates in status as needed. </li><li>Oversees the payroll process of center staff through UKG, ensuring staff time is reported accurately and on-time each week. </li><li>Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies needs of research studies and works to ensure that these needs are met. Also works with outside vendors to obtain products and services necessary to the operation of the Division. </li><li>Prepares expense reimbursements, corporate card reconciliations, and other expense transactions for center leadership. </li><li>Responsible for center external communications, including website management, social media outreach, and development of materials for fundraising and philanthropic engagement with the MGH development office. </li><li>Assists in maintaining compliance with publication databases </li><li>Assists in maintaining research center websites </li></ul> <p>Qualifications</p> <ul> <li>Bachelor's Degree required. </li><li>Significant work experience in administration, preferably in an academic medical center or university setting. </li><li>Ability to work effectively in collaboration with diverse groups of people. </li></ul> <p>Supervisory responsibility</p> <ul> <li>Supports clinical, research, and administrative staff to ensure the program runs smoothly and ensures progressive steps toward organizational and programmatic consistency and sustainability. </li><li>Manages the hiring process for clinical research coordinators, research staff, and research volunteers, and oversees on-boarding, orientation, and training. </li></ul> <p>Skills/Abilities/Competencies Required</p> <ul> <li>The ideal candidate for this position is someone with a high degree of professionalism, who is highly organized, detail oriented and creative, and who has the ability to complete tasks on-time. </li><li>Must have strong project management and implementation skills, including the ability to keep a team on track to achieve goals. </li><li>Maintains excellent writing and language skills, and able to demonstrate this through a writing sample. </li><li>Ability to work with a broad range of people to collaboratively complete projects. </li><li>Must demonstrate an understanding of and commitment to the mission of the Mongan Institute </li><li>Should be well versed in working with Microsoft office, including Word, Excel, Access, and PowerPoint, SPSS and Endnote. </li><li>Experience with website design and Wix a plus. </li></ul> <p>Additional Job Details (if applicable)</p> <p>Physical Requirements</p> <p>Standing Occasionally (3-33%)</p> <p>Walking Occasionally (3-33%)</p> <p>Sitting Constantly (67-100%)</p> <p>Lifting Occasionally (3-33%) 20lbs - 35lbs</p> <p>Carrying Occasionally (3-33%) 20lbs - 35lbs</p> <p>Pushing Rarely (Less than 2%)</p> <p>Pulling Rarely (Less than 2%)</p> <p>Climbing Rarely (Less than 2%)</p> <p>Balancing Occasionally (3-33%)</p> <p>Stooping Occasionally (3-33%)</p> <p>Kneeling Rarely (Less than 2%)</p> <p>Crouching Rarely (Less than 2%)</p> <p>Crawling Rarely (Less than 2%)</p> <p>Reaching Occasionally (3-33%)</p> <p>Gross Manipulation (Handling) Constantly (67-100%)</p> <p>Fine Manipulation (Fingering) Frequently (34-66%)</p> <p>Feeling Constantly (67-100%)</p> <p>Foot Use Rarely (Less than 2%)</p> <p>Vision - Far Constantly (67-100%)</p> <p>Vision - Near Constantly (67-100%)</p> <p>Talking Constantly (67-100%)</p> <p>Hearing Constantly (67-100%)</p> <p>Remote Type</p> <p>Onsite</p> <p>Work Location</p> <p>100 Cambridge Street</p> <p>Scheduled Weekly Hours</p> <p>40</p> <p>Employee Type</p> <p>Regular</p> <p>Work Shift</p> <p>Day (United States of America)</p> <p>EEO Statement:</p> <p>The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.</p> <p>Mass General Brigham Competency Framework</p> <p>At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p>