<p>Description</p> <p>Fundamental Objectives of this position:</p> <p>The MSOT Administrative Support Coordinator is a skilled and experienced individual serving as a Clinical Coordinator and Administrative Assistant for the graduate Occupational Therapy program. Under the supervision of the Director of the Master of Occupational Therapy Program, this 12-month full time role combines clinical support and administrative responsibilities to ensure the smooth operation of the program and enhance the learning experience of our students. This role requires utmost professionalism and confidentiality, especially when handling sensitive student health and educational records. Strict adherence to privacy protocols is essential.</p> <p>Responsibilities</p> <p>Clinical Support including but not limited to:</p> <ul> <li>Support the Academic Fieldwork Coordinator (AFWC) in managing student health requirements and other areas of compliance within necessary online platforms (EXXAT, ACEMAPP, Silk Road) including monitoring of approval status, expiration dates, and coordinating background checks. </li><li>Support the MSOT program in managing fieldwork site contracts and information, ensuring signatures, dates and personnel remain current while establishing new contractual agreements at the direction of the AFWC. </li><li>Communicate with all fieldwork stakeholders (including students, site coordinators, and fieldwork educators) to ensure compliance and maintain accurate site records. </li><li>Assist in the collection of fieldwork reports to assist in program assessment and accreditation. </li><li>Monitor communication with fieldwork educators to confirm agreement with objectives and verification of licensure. </li><li>Attend coordination and support meetings with online platforms (ACEMAPP, EXXAT, Silk Road). </li></ul> <p>Administrative Support including but not limited to:</p> <ul> <li>Assist with student recruiting and admissions processes for the program </li><li>Provide support with faculty searches </li><li>Assist faculty in teaching and professional responsibilities (course material preparation, preparation of proposals, grants, articles, etc.) </li><li>Assist in the preparation and arrangements for accreditation materials, reports, and visits </li><li>Assist in the preparation of budget requests, orders, reimbursements, and other business requests from internal and external offices </li><li>Handle correspondence for faculty (mail, composing and ending routine letters) </li><li>Assist faculty with conference registration and travel arrangements </li><li>Assist adjunct faculty with administrative functions </li><li>Assist in organizing immersive experiences, seminars, and guest lectures for students </li><li>Run and prepare reports for the program </li><li>Maintain program files and reports as needed </li><li>Monitor and order program supplies </li><li>Attend program meetings and maintain minutes </li><li>Provide support for school events including catering, room set up, and RSVPs/invitations. </li><li>Other duties as assigned. </li></ul> <p>Qualifications</p> <p>Qualifications:</p> <ul> <li>High School diploma required </li><li>Experience in academic or clinical education preferred </li><li>Strong organizational and communication skills (written and verbal) </li><li>Knowledge of administrative office procedures </li><li>Proficiency in relevant software and technology used in OT practice and education (EXXAT, ACEMAPP, Microsoft Office Suite) </li><li>Experience learning and using other technology applications </li><li>Familiarity with FERPA regulations regarding the maintenance and release of protected data </li><li>Excellent interpersonal skills </li><li>Strong organizational and problem-solving skills </li><li>Proven ability to effectively multi-task and prioritize work </li><li>Attention to detail and accuracy </li><li>Ability to work collaboratively in a team environment </li></ul> <p>Descriptive Information</p> <p>This position is required to complete assigned University compliance training as communicated by the University. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. When requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.</p> <p>The University of Mount Union is an equal opportunity employer. The University prohibits discrimination on the basis of race, gender, gender identity or expression, sex, sexual orientation, religion, age, color, creed, national or ethnic origin, veteran status, marital or parental status, pregnancy, disability, or genetic information in student admissions, financial aid, educational or athletic programs, or employment as now or may hereafter be required by university policy and federal or state law.</p> <p>For benefit eligible positions, the University of Mount Union provides a comprehensive benefits package including, but not limited to: free tuition, generous retirement contribution, medical/RX insurance through AultCare, dental and vision insurance, and group life and disability insurance. The University of Mount Union prides itself on its dedication to the health and well-being of its community and offers tobacco cessation resources, as all campus buildings and property are tobacco free.</p> <ul> <li>Participation in most benefit programs is optional and participation is effective after the completion of the formal enrollment process and after the appropriate waiting periods. A detailed explanation of benefits offered for this position is provided by Human Resources during on-campus interviews. </li></ul> <p>Employer University of Mount Union</p> <p>Address 1972 Clark Ave</p> <p>Alliance, Ohio, 44601</p> <p>Phone (330) 829-6560</p> <p>Website http://www.mountunion.edu/</p>