<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 02/28/25</p> <p>Applications Due04/01/25</p> <p>Vacancy ID181791</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPNo</p> <p>AgencyCommission on Ethics and Lobbying in Government</p> <p>TitleAssistant Filings Specialist - FDS</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary GradeNS</p> <p>Bargaining UnitM/C - Managerial/Confidential (Unrepresented)</p> <p>Salary RangeFrom $46608 to $58706 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Permanent</p> <p>Jurisdictional Class Exempt Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 8:30 AM</p> <p>To 4:30 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? Yes</p> <p>County Albany</p> <p>Street Address 540 Broadway</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12207</p> <p>Duties Description Under the direction of the Director of Ethics, the Deputy Director of Financial Disclosure Statements ("FDS"), and the Assistant Director of FDS, the Assistant Filings Specialist assists with the FDS filing program pursuant to Section 73-a of the Public Officers Law. The Assistant Filings Specialist updates records in the FDS online filing application, processes hardcopy filings, tracks filings, assists filers, and performs other duties to achieve compliance with Section 73-a of the Public Officers Law. The assigned program area of an Assistant Filings Specialist may be changed over time as experience is gained to provide experience in all program areas.</p> <p>Duties of this position may include, but are not limited to:</p> <ul> <li>Working with FDS Filings Specialists in reviewing filings for compliance with Section 73-a of the Public Officers Law, including determining missing information and obtaining such information. </li><li>Processing and tracking all hardcopy and online filings, including performing data entry of hardcopy filings. </li><li>Assisting filers, including answering basic FDS questions and referring more complex questions to FDS Filings Specialists, the Assistant Director of FDS, the Deputy Director of FDS, or an attorney on staff; assisting with the online filing application; explaining basic filing requirements and procedures (such as filing deadlines and processes for requesting extensions, exemptions, and redactions); answering FDS inquiries by phone and email. </li><li>Working on special projects as requested by the Assistant Director of FDS, the Deputy Director of FDS, and the Director of Ethics. </li><li>Maintaining files of the FDS Unit, including electronic filings, hardcopy filings, correspondence, and other documents; conducting searches for requested records; purging files for storage or disposal according to Records Disposition Schedules. </li></ul> <p>Minimum Qualifications Excellent communication skills; experience with Microsoft Office and data entry; strong attention to detail; good organizational skills; technology or database experience recommended.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Commission on Ethics and Lobbying in Government</p> <p>Telephone (518) 408-3976</p> <p>Fax (518) 408-3975</p> <p>Email Address ethics@ethics.ny.gov</p> <p>Address</p> <p>Street 540 Broadway</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12207</p> <p>Notes on ApplyingInterested candidates should submit a current resume and cover letter, and the name, address, phone number and email address of three professional references, in confidence, to:</p> <p>By mail:</p> <p>NYS Commission on Ethics and Lobbying in Government</p> <p>540 Broadway</p> <p>Albany, New York 12207</p> <p>By email:</p> <p>ethics@ethics.ny.gov</p> <p>Please indicate the position to which you are applying.</p>