<p>Position Details</p> <p>Position Information</p> <p>Recruitment/Posting Title Program Coordinator Job Category Staff & Executive - Administrative & Support Department RWJ-Education-PISC Overview</p> <p>New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.</p> <p>Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.</p> <p>Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.</p> <p>Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.</p> <p>Posting Summary</p> <p>Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Education and Academic Affairs at the Robert Wood Johnson Medical School.</p> <p>The MD/PhD Program Coordinator plays a key role in managing the administrative, operational, and student support functions of the MD/PhD dual-degree program. This position ensures the smooth execution of program activities, facilitates communication among students, faculty, and leadership, and provides support for recruitment, admissions, student affairs, and program development.</p> <p>Among the key duties of this position are the following:</p> <ul> <li>Oversee daily operations of the MD/PhD program, ensuring compliance with institutional policies and accreditation standards. </li><li>Organize program meetings, faculty advisory board meetings, and other administrative functions. </li><li>Monitor and manage the program budget, process reimbursements, and track expenses. Acts as project lead to perform various research/technical operations relative to the ongoing research in the lab associated with the mechanism of selenocysteine incorporation. </li><li>Serve as the primary point of contact for MD/PhD students regarding program-related inquiries, academic progress, and administrative matters. </li><li>Plan and execute student development activities, including workshops, seminars, and networking opportunities. </li><li>In collaboration with RWJMS admissions, coordinate the MD/PhD admissions process, including application review, interview scheduling, and communication with prospective students. </li><li>Assist with recruitment efforts, including organizing information sessions, attending conferences, and developing promotional materials. </li></ul> <p>Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement</p> <p>Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.</p> <p>FLSA Exempt Grade 23S Position Salary Annual Minimum Salary 64244.00 Annual Mid Range Salary 76976.00 Annual Maximum Salary 91311.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits</p> <p>Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.</p> <p>Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP</p> <p>Qualifications</p> <p>Minimum Education and Experience</p> <ul> <li>Bachelor's degree plus three (3) years of professional experience in a business office, university or government agency setting. Strong organizational and multitasking skills with attention to detail. </li><li>Equivalent experience, education and/or training may be substituted for the education requirements </li></ul> <p>Certifications/Licenses Required Knowledge, Skills, and Abilities</p> <ul> <li>Must have excellent written and verbal communication skills and experience with modern office software. </li><li>Must have ability to work independently, problem-solve, and manage multiple priorities. </li></ul> <p>Preferred Qualifications</p> <ul> <li>Prefer familiarity with MD/PhD programs, MD programs, graduate education, or biomedical research administration. </li></ul> <p>Equipment Utilized Physical Demands and Work Environment</p> <ul> <li>Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. </li><li>Work Environment: Office environment. Moderate Noise </li></ul> <p>Special Conditions</p> <p>Posting Details</p> <p>Posting Number 25ST0567 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details</p> <p>Pre-employment Screenings</p> <p>All offers of employment are contingent upon successful completion of all pre-employment screenings.</p> <p>Immunization Requirements</p> <p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.</p> <p>Affirmative Action/Equal Employment Opportunity Statement</p> <p>It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have a Bachelor's Degree plus three (3) years of related experience in a business office, government agency or university setting, or a combination of equivalent education, experience and/or training? </li></ul> </li><li>Yes </li><li>No </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume/CV </li></ul> <p>Optional Documents</p> <ul> <li>Cover Letter/Letter of Application </li></ul>