<p>Posting Number: 20254315S Position Title: Administrative Assistant II Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: part-time/12-months Avg Hours Week 25 Department: 186-Physics Position Summary:</p> <p>This position reports to the Chairperson and coordinates with the Senior Administrative Assistant to provide administrative support for the department. Responsibilities include: serves as one of the primary contacts for the department; assists visitors, faculty and students; processes payment requests, purchase requisitions, book orders and desk copy requests; maintains and orders office supplies; prepares faculty schedules; maintains syllabi & test files and posts syllabi on the Web; does general filing; maintains bulletin boards; makes preparations for Colloquiums and assists in special events; handles information of a confidential nature.</p> <p>Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.</p> <p>Duties and Responsibilities:</p> <ul> <li>Manage student worker budget and Teaching Assistant hours to annual allocated budget. Coordinate Teaching and Research Assistants with faculty. </li><li>Provide support for Physics Faculty: requesting desk copies, submitting work orders, room requests, new employee equipment/supplies requests </li><li>Coordinate collection of syllabi and posting to archive </li><li>Manage capital equipment: inventory and disposal </li><li>Provide administrative support for colloquia and other departmental events </li><li>Coordinate the production of the semi-annual alumni newsletter </li><li>Assist Chair with projects related to alumni, recruitment, and public engagement- updates for digital signage and NovaNetwork. </li><li>Provide general assistance to students (Dept. and Univ. wide), faculty, and visitors. </li><li>Perform other duties and assist with projects as assigned. </li></ul> <p>Minimum Qualifications:</p> <p>Formal Education</p> <ul> <li>High School diploma or equivalent required. </li></ul> <p>Minimum Work Experience</p> <ul> <li>2 years of work experience </li></ul> <p>Specific Job Knowledge</p> <ul> <li>Excellent time management, written and oral communication skills, and interpersonal skills. </li><li>Attention to detail </li><li>Ability to work collaboratively in a team setting. </li></ul> <p>Preferred Qualifications:</p> <ul> <li>College degree. </li><li>Two years secretarial/administrative support experience, preferably in an academic setting. </li><li>Proficient with Microsoft Office and Adobe Suite. BANNER experience preferred and be willing/able to learn new software as needed. </li></ul> <p>Physical Requirements and/or Unusual Work Hours: Special Message to Applicants: Posting Date: 03/17/2025 Closing Date (11:59pm ET): Salary Posting Information:</p> <p>Commensurate with experience.</p> <p>Salary Band: 11 Job Classification: non-exempt</p> <p>References Needed</p> <p>References Needed</p> <p>Minimum Number of References Needed 3 Maximum Number of References Needed 3</p>