<p>REPORTING RELATIONSHIPS:Reports to Middle School Principal</p> <p>QUALIFICATIONS:High School Diploma or equivalent Associates degree preferred Previous secretarial/administrative experience Demonstrated proficiency in Microsoft Office: Excel, Access, Google Drive, Proficiency in use of e-mail and financial software Ability to maintain confidentiality Ability to effectively and professionally interact with children, parents, staff GENERAL RESPONSIBILITIES:To assure the smooth and efficient operation of the school office.</p> <p>PERFORMANCE RESPONSIBILITIES:</p> <ul> <li>Performs usual office routines </li><li>Receives, responds, and routes all incoming calls/messages </li><li>Maintains student database; enters and retrieves information from student tracking system </li><li>Maintains student records/files </li><li>Processes student report cards </li><li>Processes all changes and adjustments in student schedules </li><li>Greets and directs visitors, insures appropriate sign in procedures </li><li>Maintains a daily teacher attendance log and the concomitant records for substitute teachers </li><li>Reports staff attendance to Payroll Office </li><li>Makes necessary meeting arrangements </li><li>Makes any necessary PA announcements </li><li>Types and distributes school newsletter </li><li>Coordinates mass mailings to children's homes </li><li>Orders and maintains supplies as needed </li><li>Processes invoices, purchase orders for payment, tracks for budget allocation </li><li>Contributes to the preparation of the Budget </li><li>Sorts and collates mail, copies, files correspondence, invoices, records, etc. </li><li>Schedules appointments for Principal, as necessary </li><li>Other related duties as assigned by School Principal </li></ul>